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Modul 04Self-check-in station
Hardware
Scalable self-check-in with automated live badge printing.
Check-in is an event’s first physical touchpoint – and it shapes everything that follows. With high visitor numbers, simultaneous arrival waves or ongoing entry, you need solutions that structure processes, reduce waiting times and take the load off staff.
Efficient · Scalable · Relieving
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Automated live badge printing in seconds
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Full-colour printing – different badges per guest category
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Scales with simultaneous arrival waves
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Takes load off staff – more time for service
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Fully compatible with existing third-party systems
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Self-check-in station
The FLAVE Self-Check-in Station enables an efficient, scalable welcome including automated live badge printing the moment guests arrive. Badges are printed full-bleed, in colour and personalised within seconds right at the guest’s check-in – with no advance production and no manual matching. The station is a standalone hardware component and can be used on its own or together with other FLAVE solutions, depending on the event format.
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Ideal for
—Congresses and large events
—Simultaneous arrival waves
—Ongoing entry over longer periods
—Several entrance or accreditation areas
—Hybrid setups of self-check-in and personal reception
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Benefits
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Personalised badges on arrival
Badges are issued automatically at the station within seconds of check-in.
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Different badges per guest category
Predefined roles and layouts are printed in colour on the badge at check-in
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Clear orientation from the first touchpoint
Roles and responsibilities are instantly recognisable for staff and guests.
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Shorter waiting times and an even visitor flow
Check-in stays clear and efficient even at high frequency.
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Scales with high visitor numbers
Simultaneous arrivals can be handled in a structured, reliable way.
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More room for personal service
Routine tasks are automated, while support and special cases stay personal.
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Longer lifespan for event content
Content and platforms remain available beyond the event date.
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No change of system or partner needed
Existing systems and service providers can continue to be used and extended.
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Check-in logic in event operation
Typical check-in setups
—Self-check-in as the primary access point
—Combination of self-check-in and personal reception
—Several stations used in parallel
—Adding to existing check-in counters
—Temporary use at peak times
Roles & guest categories
—Guest categories predefined in the system
—Validation of tickets and permissions at check-in
—Different badges per role and category
—Consistent implementation across all check-in points
—Clear separation of standard and special cases
How the check-in components work together
—Self-check-in station for automated workflows
—Personal reception for support and special cases
—Handhelds for mobile or additional check-ins
—Consistent logic across all entrances
Optional uses of the station
—Displaying information and notices
—Showing programmes or site maps
—Providing selected downloads
—Integrating simple interaction or quiz formats
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System embedding, operation, extensions
Integrates into your event processes
—Fully integrable into the customer journey
—Consistent database for all check-in points
—Real-time data processing during the event with an internet connection
—Integration into client-owned or external systems possible
Badge & check-in logic
—Live badge printing as part of the check-in process
—Customisable accreditation logic in the background
—No advance production, no waste
—Consistent display of roles and permissions
Operation & delivery
—Preparation and configuration by FLAVE
—Operation with remote support from FLAVE
—Easy on-site handling after a short briefing
—Scales as requirements grow
Brand presence & CI integration
—Custom screen design in your corporate design
—Colour and layout adjustments to match the event look
—Consistent design together with badge and check-in area
—Visual integration of the station into existing setups
—Extensions for design customisation depending on the event format
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FLAVE extensions & add-ons
Solutions
—Invitation & attendee management
—Check-in & visitor management
—Event Cockpit / Navigator
Hardware & media
—FLAVE Interaction Stations
—FLAVE Business Badge
—FLAVE NFC & QR code wearables
The FLAVE Self-Check-in Stations ensure an orderly start to the event and support an efficient check-in. Automated processes free up time for personal support and a pleasant welcome for guests.
FLAVE – your events. Digitally supported.