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Modul 11Roadshows & mobile fairs
Plan and manage event stops centrally
Roadshows and mobile fairs make personal exchange, regional proximity and targeted outreach to different audiences possible. At the same time, every extra stop adds organisational effort: registrations, time slots, exhibitor coordination, multiple languages and reporting all have to be coordinated across several locations.
01
Multiple stops planned & managed centrally
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Reuse data instead of re-entering it
03
Multilingual, local conditions per stop
04
Consolidated reporting for the whole tour
01
Structured delivery of complex roadshows – process-oriented, scalable and built around your requirements.
FLAVE supports roadshows as connected event series – with clear processes, reusable data and a central structure that stays clear even as requirements grow.
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Ideal for
—Roadshows and tour formats with several stops
—Mobile fairs with internal or external exhibitors
—Recurring event series and multi-year formats
—Consultation-intensive products and services
—National and international events
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Benefits
01
Central control of complex event series
All stops are planned and managed in one shared structure.
02
Reusable data across several tours
Existing attendee and organisational data is added to rather than re-entered.
03
Simple workflows for attendees
Registration, booking and check-in follow a clear, recognisable logic.
04
Less operational work for exhibitors
Organisational queries and contact details are captured in a structured way.
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Taking local conditions into account per stop
Different conditions are factored into the planning in a targeted way.
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Flexibly expandable as requirements grow
Roadshows can start lean and be expanded as needed.
07
Consistent structure despite variety
Consistency in the workflow – without smoothing over local specifics.
08
A reliable basis for reporting and development
Consolidated data supports planning and future decisions.
04
At a glance
Fully customisable
—Stops, time slots and booking logic
—Registration processes and data fields
—Taking local requirements into account per stop
—Multilingual implementation
—Roles and permissions
Suitable for
—Lean setups as well as complex tours
—Recurring and multi-year event series
—Onsite, online and hybrid formats
—Different audiences and regions
—National and international roadshows
Provides
—Overview and structure for complex event series
—Smooth workflows across all stops
—Consistent communication with everyone involved
—Clear planning security for everyone involved
—Traceable workflows across the entire tour
05
Registration and attendee management
Control, overview & development
—Central management of all stops and event series
—Consistent registration and booking logic across all locations
—Capacity and quota management per stop, time slot or category
—Taking local conditions into account when defining stops
—Multilingual communication and processes
—Real-time overview of registrations, attendance and occupancy
—Consolidated reports for individual stops and entire tours
—Basis for data-driven decisions and developing event formats
Orientation, simplicity & recognition
—Convenient registration with clear booking of stops and time slots
—Pre-filled data for repeat participation
—Consistent communication before, during and after the roadshow
—Fast, contactless check-in on site
—Optional: digital companion with information and interaction
—Consistent workflow – even with changing locations
Structured preparation & follow-up
—Digital capture of contacts on site – centrally or decentrally
—Clear assignment of contacts to stops, topics or departments
—Integration of organisational queries (e.g. equipment, space requirements, extra services)
—Consistent database for follow-ups and reports
—Fewer manual arrangements and one-off solutions
—Comparable results across several stops
Interaction, data enrichment & lead management
—Digital contact exchange between exhibitors and attendees
—Surveys, voting and feedback
—Interaction along the agenda with push information
—Gamification elements and challenges
—Photo, selfie or word cloud actions
—Networking and matchmaking features
—Qualitative attendee profiles based on interactions
06
System, operation & security
Web-based application & access
—Browser-based solution (Chrome, Edge, Firefox, Safari)
—Optimised for desktop, tablet & smartphone
—No app installation required
—Location-independent access with an internet connection
—Real-time data processing across all event phases
Registration & access logic
—Flexible registration processes depending on the roadshow setup
—Guest booking or customer account possible
—Personalised invitation emails with individual access link
—Pre-filling of known data for repeat attendees
—Connection to client-owned systems
Data, security & permissions
—GDPR-compliant collection, processing & storage of all data
—Clear separation of attendee, organisational and event data
—Differentiated role & permission concepts
—Access restrictions by responsibility
—Traceable data history across all stops
Backend, integration & scalability
—Central backend for entire roadshows and event series
—Create as many stops, sub-events and time slots as you like
—Data import & export (e.g. Excel, CSV, XLS)
—Interfaces to CRM and client-owned systems
—Expandable as organisational requirements grow
07
FLAVE extensions & add-ons
Solutions
—Check-in and visitor management
—Lead management & interaction
—Event Cockpit / Navigator
Hardware & media
—FLAVE Check-in Setups
—FLAVE Business Badge
—FLAVE Event Handhelds
FLAVE maps roadshows along client-defined processes – from invitation and registration through the on-site workflow to follow-up. As part of the FLAVE event platform, these processes can be flexibly combined with check-in, lead management and suitable rental hardware, for example.
FLAVE – your events. Digitally supported.